SSC Descriptive Paper is conducted to assess the writing skills of the candidates. Descriptive Paper comprises an Essay of 250 words (± 10%) and a Letter of approximately 150 (± 10%) words. To help you write efficiently, we are going to provide you with the correct format of the formal and informal letter for SSC Letter Writing Format, Types & Tips For SSC Exams along with SSC Descriptive Topics for Letter Writing.

The descriptive writing was an important component of the SSC CGL exam but in the recent notification released by SSC for SSC CGL 2022-23 recruitment, the descriptive examination is not going to be conducted from this year onwards where there are several other changes also made in the exam pattern.

SSC Descriptive Letter Writing

After the completion of the objective type paper in SSC Exams, aspirants wait for the descriptive exam. Given the significance of the descriptive exam, we are providing proper information to inform you of the appropriate structure and subject matter for a formal & informal letter on a crucial subject. Those who require appropriate assistance and don’t want to lose the chance to land the job they are desirous of must go through this article. 

SSC Letter Writing Format (Descriptive)

There are different types of letters like inquiry, request, recommendation, appreciation, etc, and mainly we cover all the types of letters in 2 categories

  1. Formal Letters.
  2. Informal Letters.

Candidates in the examination can be asked to write a 150- 200 word letter on either type mentioned above. Let us understand both the types of letters in detail.

Formal Letters

The letters that follow a certain formality and set pattern are formal letters. Such letters are precise, directly addressing the concerned issue and are kept strictly professional in nature. Formal letters are short and to the point. A variety of letters that fall within the category of formal letters are –

  • Business letters
  • Official letters
  • Social letters
  • Circular letters
  • Employment letters 

Informal Letters

Informal letters are also known as personal letters. Such types of letters are usually written to relatives, family, friends, or acquaintances. These letters may or may not have a concrete reason for writing. The aim of writing informal letters is to create a personal memoir. It need not adhere to any formalities or follow any set pattern.

Letter Writing Format

In general, everyone needs to be aware of the format of letter writing, more so candidates appearing for examinations. A letter is composed of different elements that change depending upon its nature. The format for Formal and Informal both the types of letters is given below-

Letter Writing Format of Formal Letter

S.NLetter Writing Format of Formal Letter
1.Signature line: sender’s name, signature and designation
2.Date
3.Receiver’s address
4.Subject
5.Salutation
6.Body of the letter
7.Complimentary closure
8.Signature line: sender’s name, signature and designation
These elements of a formal letter are structured as:-
Sender’s Address
Date: XX/XX/XXXX
Name / Designation of Receiver
Address of the Receiver,
Subject: 
Salutation (Mr/Mrs/ MS)
Body of the Letter(

———————————————————————————————————————–
———————————————————————————————————————–
———————————————————————————————————————–)

Complimentary closure
Signature / Name of the Sender
Designation of the Sender
Here are the key elements of the formal letter and what to include in each section:
  • Sender’s Address
    • One of the most essential components, also known as the return address. It is the mailing address of the sender. The address and contact details of the person sending the letter are written here.. 
  • Date
    • Mention the accurate date for better understanding of the actual time and date. Sender can follow any of the formats to write the dates: DD/MM/YY OR MM/DD/YY.
  • Name / Designation of Addressee
    • Skipping this part can lead to potential confusion thus it is necessary to include the proper name as well as the designation of the receiver. 
  • Receiver’s address
    • Mentioning the accurate address of the letter will ensure that it reaches the proper destination i.e. name of the organization and then the full address, Pincode and country (if the information is known). 
  • Subject
    • The subject of the formal letter should be very brief (6 to 8 words).Write a strong subject line which can convey the meaning of the entire formal letter, through the subject, understands the purpose of the letter at a glance.
  • Salutation
    • This part is of atmost importance as you need to address the receiver with proper respect. If the name of the recipient is known, the salutation starts with ‘Dear’ followed by Mr/Mrs/Miss, etc. If the person is unknown or even the gender is not known the recipient can be addressed as Dear Sir/Dear Madam.
  • Body [Introduction, Content, Conclusion]
    • It is important that you write your message in the body with precision and in a concise manner. The body of the letter is generally divided into 3 paragraphs: 
      • Introduction that states the main point.
      • Middle part: Supporting points and details to justify the need and importance of letter writing.
      • Conclusion: Request for some action or what is expected.
  • Complimentary Closing Line
    • Write some complimentary closing line at the end of the body. It will include words like With Regards, Best Wishes, Yours truly etc. 
  • Signature / Name of the Sender
    • Don’t forget to include the name of the person who is sending the letter. It will clear ambiguity in the message.
  • Designation of the Sender
    • For the final element of the letter, you must include a proper designation of the sender. It is part and parcel of the formal letter format. 

Note:- Candidates writing formal letters in the exam must remember the following points-

  • Use of colloquial words, short forms, slang language and abbreviations are restricted.
  • The letter must be to the point, precise and clearly indicating the message.
  • The subject line is very important in Formal Letters.

Letter Writing Format of Informal Letters

In Informal Letter Format is one of the most important things to writing a letter. One should know about Informal Letter Format writing so that one can write one effectively. Candidates writing informal letters need to follow the below-mentioned format-

S.NLetter Writing Format of Informal Letters for SSC Exams
1.Address
2.Date
3.Salutation
4.Body of the letter
5.Sender’s name and signature
These elements of a formal letter are structured as:-
Sender’s  Address (at the top left corner)
Date
Salutation (My dear Father, My dear friend)
Good Morning/Hope you are doing well etc.
Body of letter (
———————————————————————————————————
———————————————————————————————————
———————————————————————————————————)
With best wishes/With regards
Name of the sender
Here are the key elements of the informal letter and what to include in each section:
  • Address:
    • The sender’s address is important in informal letters. Since informal letters are personal letters and sent to acquaintances or people who are known, the receivers’ address is only mentioned on the envelope carrying the letter.
  • Date:
    • Same as in a formal letter format.
  • Salutation:
    • In informal letters can be Dear/Dearest/ Hi/Hello followed by the first name/nickname of the recipient.
  • Body:
    • The body in the informal letters can be long and detailed containing diverse feelings, experiences, advice, news, etc. 
  • Sender’s name and signature:
    • There is no one way to sign off informal letters. Since they do not follow a strict format, you may sign off as you please. Some commonly used phrases are-
      • Lots of Love.
      • Best.
      • Best Wishes.
      • Kind Regards.
      • Kindly.

Note:- Candidates writing informal letters in the exam must remember the following points-

  • The subject line is not required in an Informal Letter.
  • No prescribed format has to be strictly followed.
  • The usage of language must be friendly and casual.
  • The letter can have extra information, as per the sender’s choice.

Important Tips For Good Letter Writing

Candidates appearing for competitive exams are encouraged to follow the below-mentioned tips to write a good letter in the examination and fetch good marks-

  • Candidates must be able to identify the type of letter they will write. For example: writing a letter to the Principal asking for leave is a formal letter, but writing a letter to the Principal to catch up after a long time would be an informal letter.
  • Opening and closing of letters must be in the correct manner. Formal letters must open and close in a professional manner while informal letters can be directly addressed to the person with greetings. Even closing the letters is significant. Formal letters always end respectfully and impersonally, whereas informal letters may end with a more personal touch.
  • In formal letters, making clear the purpose of the letter immediately is important. Candidates writing formal letters must make sure to get to the point as soon as possible.
  • A letter is always supposed to be considerate and polite. It is essential to use polite words and civil language in all types of letters, be it formal or informal. Even if the letter is about any complaint, the point must be made in a careful and courteous manner.
  • The length of the letter also holds relevance. In formal letters, the matter should be expressed to the point, precise and short, while the length of the personal or informal letter depends on the message and the relation to the recipient. 

FAQ’s Regarding Letter Writing Format For Competitive Exams-:-

Ans. Broadly there are two types of letters – Formal Letters and Informal Letters but the classification of letters are also based on the contents, formalities, the purpose of letter writing etc.

Ans. Formal letters need to follow a certain formality and set pattern. Such letters are precise, directly addressing the concerned issue and are kept strictly professional in nature.

Ans. A variety of letters that fall within the category of formal letters such as Business letters, Official letters, Social letters, Circular letters, Employment letters.

Ans. The letter that is usually written to relatives, family, friends, or acquaintances that may or may not have a concrete reason for writing.

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